Every outlet, every shift, every tender, side by side.
Outlet Ledger shows what each outlet sold and what it actually collected, by day, shift and payment method, cash included. Area managers see their outlets, the finance team sees the whole chain, and every gap traces back to a bill.
| Outlet | Cash | UPI | Card | Delivery | Gap |
|---|---|---|---|---|---|
| 1 · Gariahat | ₹18,240 | ₹41,880 | ₹22,410 | ₹9,120 | ₹0 |
| 2 · Salt Lake | ₹12,900 | ₹38,650 | ₹26,300 | ₹11,480 | ₹0 |
| 4 · Rabindrapally | ₹9,410 | ₹18,400 | ₹14,950 | ₹6,220 | ₹18,400 |
| 6 · New Town | ₹15,060 | ₹44,120 | ₹19,870 | ₹8,940 | ₹1,240 |
| 9 · Behala | ₹11,330 | ₹29,760 | ₹12,040 | ₹7,310 | ₹1,400 |
Inside Outlet Ledger
Outlet, day, shift, tender
Slice collections any way your chain runs: by region, outlet, counter, shift and payment method.
Cash in the same view
Shift counts, excess and short cash, and bank deposits matched to the day they belong to.
Area manager views
Each manager sees only their outlets, with gaps highlighted for the day they happened.
Tender mix trends
Watch the shift from cash to UPI outlet by outlet, and spot an outlet whose card sales suddenly drop.
Bill-level drill-down
Click any gap to see the exact bills behind it, with time, terminal and cashier.
Day close status
Each outlet-day is marked open, matched or flagged, so month-end close becomes a checklist.
Four steps, every morning.
Sales from the POS
Every bill lands with its outlet, shift and tender type.
Collections matched
UPI, card, gateway, platform and cash collections are attached to each outlet-day.
Gaps calculated
Sales minus collections, by method, shown as a single number per outlet-day.
Days closed
Once an outlet-day has no open gap, it is closed and locked for the month-end.
Views your team will use
- Daily collections summary by outlet
- Shift-wise cash excess and shortage
- Payment method mix per outlet
- Outlets with open gaps older than 3 days
- Region and area manager roll-ups
- Month-end close checklist by outlet
About Outlet Ledger
Can we group outlets by region or franchise?
Yes. Create any grouping, such as region, brand, franchise owner or format, and every view rolls up by it.
How does cash get in?
From the POS shift-close report, a simple upload of cash counts, or bank deposit lines in the statement. Most chains use the POS report.
Can outlet managers log in?
Yes. Give each manager a login limited to their outlets. They see their gaps and can add notes, but cannot change matches.
The counter is quiet. Every dot is green.
Reconcile your first month free. One month of payments, up to 3 outlets, every feed connected.